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Metalware has been developed to give all departments and aspects of metals distribution an edge on competition and profitability. Metalware's software automates day-to-day functions including purchasing, sales, processing, trafficking, scheduling and accounting.
Maneuvering through Metalware is simplified through the use of “point & click” screens and includes the latest innovations in EDI, bar coding, scanning, imaging, emailing and faxing. Our software also integrates with Paragon’s Report Writer for comprehensive reporting capabilities and the Paragon Customer Relationship Management (CRM) software. The following are some of the most popular features of the software:
General System Highlights
• Graphical, “point and click” design
• Customer maintained menu system
• Customer and user specific system parameters
• WiFi and wireless technology
• Integrated bar code scanning and printing
• Integrated imaging system (certifications, checks, invoices, etc.)
• Integrated emailing and faxing
• Multi-currency
• Multi-language
Inventory Control
Inventory control and material management are critical to a service center's success. Metalware's design allows a quick inquiry into inventory for availability, quality, delivery, historical analysis and trace ability.
• “Fastpath” structure for easy access to inventory
• Complete audit trail of activity
• Auditing/tracking of quality checks and holds
• Heat/Lot/Tag tracing w/integration to images
• Drop/Remnant tracking
• Tracking of random length items
• Tracking of remote material and locations
• Customer owned inventories
• Consignment inventories
• Multiple costing methods
• Multiple pricing methods
Purchasing/Receiving
Controlling inventory begins with the efficient purchasing of materials. By linking and comparing the purchasing, receiving and payables data you will be able to examine your shortfall and improve on your efficiencies. Daily status reports notify management when inventory should be reviewed.
• Corporate, District or Remote location replenishment
• Blanket Purchase orders
• Material Acquisition Planning (MAP)
• Vendor quality tracking
• Vendor performance reporting
• Electronic Data Interchange (EDI)
• Vendor Material Interchange (VMI)
• Purchase order Expediting
• In-transit receiving
Quote/Order Entry
Being able to generate a quote for a customer quickly and efficiently is imperative in the metal service center environment. Our quote system has been designed by metal service center professionals to help your staff access history, check inventory availability and obtain prices quickly and easily. Just one click turns your quote to an order.
• One step quote to order processing
• Automatic inventory checks
• Instant access to quote/order history
• Quick access to competitive information
• Lost quote tracking
• Online build of price including:
o Material price
o Freight
o Surcharges
o Additional charges
o Processing charges
• Multi-level pricing matrices
• Contract pricing
• Part number tracking/pricing
• Automatic price hold features
• Buyout or direct order processing from quote
• Material requisition generation from quote
• Order process tracking
Stock Transfers
For multi-site companies, moving material from district-to-district or company-to-company can require extensive paperwork and material tracking. The Metalware stock transfer program is designed to permit the precise on-time movement and monitoring of materials regardless of their source or destination.
• Company or Regional transfers
• Complete trace ability from one location to another
• Ability to transfer material to remote/outside warehouse locations
• Automated inter-company/inter-district accounting updates
• Complete audit trail throughout
Sales Analysis
Metalware's software contains and maintains a tremendous amount of current and historical information necessary for comprehensive sales strategies, sales by district, customer, salesman and inventory. All the sales analysis data is in real-time and is easily accessible through reports and on-line screens. When using Paragon’s Report Writer, information can be obtained and processed in any number of formats.
• Integrated with Paragon’s CRM program
• Integrated with Paragon’s Report Writer
• Daily, Monthly and Yearly information captured
• Order Bookings
• Management Reporting
• Commission Reporting
• Sales Call tracking
Material Processing / Scheduling
Metalware’s processing module is closely tied to the sales order process. Production order results automatically pass finished goods and job costs back to customer orders for accurate reporting of order profitability. The processing module is also tied directly to the scheduling module, which allows for accurate estimates of job time and machine requirements.
• Handles all processing/machine types
o Slit, re-slit and edge trim
o Cut to length
o Shear
o Plate/plasma burn
o Bar saw
• Easy Production Set Up order program
o Allows for multi-step processing
o One production created for one or multiple customer requests
o Allows for customer or inventory processing together.
o Allows for sub-set up processing for coil breaks
o Provides finish goods estimates
o Ties directly back to sales orders
o Tracks order status within warehouse
• Real time production recording module
o Designed for warehouse personnel
o Integrated with scanning equipment
o Auto generates bar code shipping/inventory tags
o Captures actual machine run times
o Parameter driven to set warehouse rules
Toll Processing
Metalware is also designed to handle the processing of customer-owned material. The customer-owned material is tracked through the use of customer inquiries, reports and EDI.
• Track customer material by product, location
• One step receiving
• Streamlined billing process (at production or shipping)
• Automatic checks for customer ID
Accounting
The Metalware Accounting system is fully integrated with features in Accounts Payable, Accounts Receivable and General Ledger. With complete financial reporting and inquiries, companies can feel confident making financial decisions.
• Accounts Receivable
o Collection inquiry and follow up
o Complete customer payment history
o Cash receipts
o Aged trial balance inquiries/reports
• Customer Credit
o On line credit application
o Multi-level credit hold/release features
o Credit release
• Accounts Payable
o Voucher matching to transactions
o Cash requirements inquiry/reports
o Cash disbursements
o Check reconciliation
• General Ledger
o Current period, prior period and prior year journal entries
o Complete financial reporting
o General ledger transaction inquiry with drill down features
o Automatic end of month processing
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